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Da 1380 Sample

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Instructions on Utilizing Da 1380

Completing the DA Form 1380 is essential for documenting individual performance during reserve duty training. This form needs to be filled out accurately and submitted on time to ensure proper credit for training and retirement points. Follow the steps below to complete the form correctly.

  1. Enter the Date: Fill in the date at the top of the form.
  2. Reporting Agency: Provide the name and ZIP code of the reporting agency in the "FROM" section.
  3. Anniversary Year Ending Date: Indicate the anniversary year ending date in MM/DD format.
  4. Records Manager Information: In the "TO" section, enter the complete designation and address of the records manager, including ZIP code.
  5. Name and Initials: Write the individual's last name, first name, and middle initial in the designated area.
  6. Grade and Branch: Fill in the individual's grade and branch of service.
  7. Assigned Organization: If different from the office of the addressee, provide the individual's assigned organization.
  8. Type of Duties: Check the applicable box to indicate the type of duties performed.
  9. Document Authority: Cite the authorization for the training performed.
  10. Duty Information: For each duty day, fill out the following:
    • Column a: Enter the day, month, and year for each duty day.
    • Column b: Indicate the total number of hours for each duty day.
    • Column c: Enter the Paid (P) or Non-Paid (N) code followed by the correlating retirement points earned.
    • Column d: Describe the location and nature of the duties, training, or instruction performed.
  11. Officer Verification: The officer who verifies the duty must type their name, grade, and position in the designated area.
  12. Signature: The verifying officer should sign the form.
  13. Records Manager Submission: Ensure the form is submitted to the records manager for processing.

After completing the form, it should be submitted to the appropriate channels by the last day of each duty month. This ensures timely processing for pay and retirement points. Proper documentation helps maintain accurate records of service and training.

Misconceptions

Understanding the DA 1380 form is essential for those involved in Army Reserve duty training. However, several misconceptions can lead to confusion. Here’s a breakdown of ten common misunderstandings about the DA 1380 form:

  1. It’s only for paid training. Many believe the DA 1380 is exclusively for paid training. In reality, it also applies to non-paid inactive duty training (IDT).
  2. Only officers can fill it out. While officers often sign the form, it can be completed by enlisted personnel as well, depending on the circumstances of the training.
  3. It’s not necessary for short training sessions. Some think that brief training sessions don’t require documentation. However, all training, regardless of length, should be recorded on the DA 1380.
  4. It’s a one-time submission. Many assume that the DA 1380 is submitted only once. In fact, it needs to be prepared and submitted monthly for each duty month.
  5. All items are optional. Some individuals think that they can skip items on the form. Each item serves a purpose, and it’s crucial to fill out all applicable sections accurately.
  6. It’s only relevant for Army Reserve members. The DA 1380 can also be used by Soldiers attached to Active Component units or other services, making it applicable to a broader audience.
  7. It doesn’t affect retirement points. There’s a misconception that this form has no impact on retirement points. In fact, it plays a vital role in documenting service time for retirement credits.
  8. Submission deadlines are flexible. Some believe they can submit the form whenever they want. However, it must be submitted by the last day of each duty month to ensure proper processing.
  9. Training location isn’t important. Some think that the location of training doesn’t need to be specified. However, detailing the location is essential for validating the training conducted.
  10. It’s the same as other forms. Many confuse the DA 1380 with other military forms. Each form has unique requirements and purposes, and the DA 1380 specifically addresses individual performance of reserve duty training.

By clearing up these misconceptions, individuals can better navigate the requirements of the DA 1380 form and ensure compliance with Army regulations.

Documents used along the form

The DA Form 1380 is an essential document used to record an individual's performance of Reserve Duty Training. Along with this form, several other documents are often utilized to ensure proper reporting and management of military training and duties. Below is a list of five commonly used forms and documents that accompany the DA Form 1380.

  • DA Form 1059: This form is used to document academic evaluations of soldiers who complete training courses. It highlights the soldier's performance, accomplishments, and areas needing improvement, serving as an important record for career progression.
  • DA Form 4187: The Personnel Action form is used to request changes in a soldier's status, such as promotions, reassignments, or training attendance. It helps facilitate necessary administrative changes within the soldier's records.
  • Ohio Notary Acknowledgement Form: To authenticate your signatures and ensure compliance, refer to our essential Ohio Notary Acknowledgement guidelines for proper documentation.
  • DA Form 200: This form is used for the transfer or reassignment of property. It is essential for tracking military equipment and ensuring accountability during training and duty assignments.
  • DA Form 31: The Request and Authority for Leave form is used by soldiers to request leave from duty. It provides the necessary information for approval and helps maintain accurate records of a soldier's time away from training.
  • DD Form 214: This is the Certificate of Release or Discharge from Active Duty. It summarizes a soldier's service and is crucial for veterans when applying for benefits or employment after military service.

These documents work together to create a comprehensive record of a soldier's training and service. Understanding their purpose can help ensure that all necessary information is accurately reported and maintained throughout a soldier's career.