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Employee Status Change Form

The Employee Status Change form is a vital document used by organizations to officially record changes in an employee's work status. Whether it's a promotion, transfer, or leave of absence, this form ensures that all relevant updates are documented accurately. Understanding how to complete and submit this form can help streamline the transition process for both employees and employers.

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Outline

Common PDF Templates

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Employee Status Change Sample

Employee Status Change Form

Employee Name: ___________________________________________________ Social Security #: __________________________________

Address: ______________________________________________________________________________________________________________

DT #: ___________ Location Name: _________________________________ Position: ____________________________________________

Effective Date: ______/______/______		Date of Birth: ______/______/______ E-mail: ________________________________________

Employee Status
Type of Change:	New Hire		Rehire	Employee Status Change
Regular Full Time	(30 hours or more)		Hours per week: _________
Regular Part Time	(29 hours or less)		Hours per week: _________
Temporary	(Less than 6 months)		Hours per week: _________
On Call	(As Needed)

Salary Establishment/Change
Type of Change:		New Hire		Merit Increase		Promotion		Cost of Living		Other _______________________
New Pay Rate:	$__________________			per hour		Bi-weekly salary amount			Annual Salary $______________________
				(Non-Exempt)		(Exempt)			(If Exempt)
IF SCHOOL EMPLOYEE: ( If contracted teacher, please attach a copy of the contract)
# of Pays: _____________		First Check Date: ______/______/______						Final Check Date: ______/______/______


Status Change
Location Change (Transfer)				From_______________________________ To ________________________________
Position Change				From_______________________________ To ________________________________
Leave of Absence				From_______________________________ To ________________________________
Other				_______________________________________________________________________

Termination of Employment
Last Working Day: ______/______/______
Eligible for rehire?	Yes	No (if no, list reason) _______________________________________________________________
Select ONE reason for separation:
Voluntary:
Dissatisfied w/ job or company			Retirement		School		No Call/No Show			Better job/pay/benefits/hours
Medical-self or family			Relocating		Family issues		Other________________________________________________
Involuntary:
Poor performance				Gross Misconduct			Contract Ended			Unqualified for job
Violation of company policy/procedure				Unprofessional conduct			Other________________________________________________

Remarks:______________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

Parish/School/Agency Signature:______________________________________________________________ Date:_______________________

⇓ PDF File

Instructions on Utilizing Employee Status Change

Once you have the Employee Status Change form in hand, it’s time to begin the process of filling it out. This form is essential for documenting any changes in an employee's status, whether it’s a promotion, transfer, or other relevant updates. Follow these steps carefully to ensure that all necessary information is provided accurately.

Start by entering the employee’s full name in the designated field.
Next, provide the employee's identification number, if applicable.
Indicate the current position of the employee. Be specific about the title.
In the next section, write down the new position or status the employee will be transitioning to.
Fill in the effective date of the change. This is the date when the new status will take effect.
Provide any relevant comments or notes that might clarify the change. This could include reasons for the change or additional instructions.
Finally, ensure that you sign and date the form at the bottom to validate the information provided.

After completing the form, it should be submitted to the appropriate department for processing. Make sure to keep a copy for your records, as this will help track the changes made to the employee's status in the future.

Misconceptions

Understanding the Employee Status Change form is crucial for both employees and employers. However, several misconceptions can lead to confusion. Here are five common misconceptions:

It is only for terminations. Many believe that the Employee Status Change form is solely used when an employee is leaving the company. In reality, it also covers promotions, transfers, and changes in job responsibilities.
Only HR can submit the form. Some employees think that only Human Resources has the authority to fill out and submit this form. In fact, managers and supervisors can initiate the process as well, ensuring that necessary changes are documented promptly.
Changes are effective immediately. Another misconception is that once the form is submitted, the changes take effect right away. However, there may be a review process that could delay the implementation of the changes.
It is a one-time requirement. Some employees assume that submitting the form is a one-time task. In truth, any significant change in employment status may require a new form to be filled out, ensuring that records remain accurate and up to date.
It is not important. Lastly, many underestimate the importance of this form. Accurate and timely completion of the Employee Status Change form is essential for maintaining proper records, ensuring compliance with company policies, and facilitating payroll adjustments.

Being aware of these misconceptions can help streamline the process and ensure that all changes in employee status are handled efficiently and correctly.

Documents used along the form

When managing employee transitions within an organization, several forms and documents are commonly utilized alongside the Employee Status Change form. Each of these documents serves a specific purpose and helps ensure a smooth process during changes in employment status.

New Hire Form: This document collects essential information about a new employee, including personal details, tax information, and emergency contacts. It is crucial for onboarding and payroll purposes.
Termination Notice: This form is used to formally document the end of an employee's tenure with the organization. It outlines the reasons for termination and ensures compliance with company policies and legal requirements.
Promotion Letter: This letter communicates the details of an employee's promotion, including new job title, responsibilities, and salary adjustments. It serves to officially recognize the employee's advancement within the company.
Transfer Request Form: Employees use this form to request a transfer to a different department or location within the organization. It helps management assess the request and make informed decisions about staffing.
Leave of Absence Form: This document is necessary for employees seeking to take time off from work for personal or medical reasons. It outlines the duration and reason for the leave, ensuring proper documentation.
Performance Review Form: This form is utilized during employee evaluations to assess performance, set goals, and provide feedback. It is important for career development and can influence promotions or raises.
Benefits Enrollment Form: New employees or those experiencing status changes may need to complete this form to enroll in or change their benefits. It ensures that employees receive the appropriate health, retirement, and other benefits.
Motor Vehicle Bill of Sale: This form is essential for documenting the sale of a motor vehicle, capturing details such as make, model, and identification number, ensuring a smooth transfer of ownership. For more information, visit https://nypdfforms.com/motor-vehicle-bill-of-sale-form/.
Confidentiality Agreement: This document is often signed by employees to protect sensitive company information. It establishes the legal obligations of employees regarding confidentiality during and after their employment.

These documents, when used in conjunction with the Employee Status Change form, help create a comprehensive framework for managing employee transitions. Ensuring that all necessary paperwork is completed accurately can facilitate smoother processes and compliance with company policies.