⇨

P 45 It Form

The P45 It form is an essential document used in the UK when an employee leaves a job. This form provides crucial details about the employee's earnings and tax deductions up to their leaving date. Understanding how to complete and manage the P45 can help ensure a smooth transition for both employees and employers.

Edit P 45 It Online

Outline

Common PDF Templates

Test Drive Agreement Form - The form helps protect both the customer and the dealership during the test drive.

The importance of having a verified employment record cannot be overstated, and for those in Washington State, utilizing the Washington Employment Verification form is essential. This form not only confirms job titles and employment duration but also provides necessary income information. To access a wide range of essential forms for your employment needs, visit All Washington Forms.

Dnd Editable Character Sheet - A skilled artificer, creating magical items and gadgets.

How Long Do Credits Last for College - By completing the form, students agree to the school's policy regarding transcript requests.

P 45 It Sample

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

⇓ PDF File

Instructions on Utilizing P 45 It

Filling out the P45 IT form can seem daunting, but with a clear step-by-step guide, it becomes manageable. This form is essential for employers when an employee leaves a job. Completing it accurately ensures that tax records are up to date and that the employee receives the correct documentation for their future employment or tax purposes.

Start by entering the Employer PAYE reference in the designated box.
Fill in the Office number and Reference number.
Provide the Employee's National Insurance number.
Indicate the Title of the employee (MR, MRS, MISS, MS, etc.).
Enter the Surname or family name of the employee.
Fill in the First or given name(s).
Input the Leaving date in the format DD MM YYYY.
If applicable, mark whether Student Loan deductions are to continue.
Enter the Tax Code at leaving date.
If week 1 or month 1 applies, enter 'X' in the box provided.
Complete the Week number and Month number if necessary.
Provide the Total pay to date in pounds (£).
Enter the Total tax to date in pounds (£).
Fill in the Employee’s private address and Postcode.
Indicate the Gender by marking 'X' in the appropriate box (Male or Female).
Provide the Date of birth in the format DD MM YYYY.
Sign and date the form to certify that the details entered are correct.

Once you have completed the P45 IT form, send Part 1 to HM Revenue & Customs immediately. Hand Parts 1A, 2, and 3 to the employee when they leave. It’s important to keep the information clear and accurate to avoid any issues with tax records in the future.

Misconceptions

Here are seven common misconceptions about the P45 form:

The P45 is only needed for tax purposes. While the P45 is important for tax calculations, it is also necessary for your new employer to ensure correct payroll processing.
You do not need to keep a copy of your P45. It is essential to keep your P45 safe, as you may need it for future tax returns or if you apply for benefits.
The P45 is only for employees who resign. The P45 is issued to any employee who leaves a job, regardless of the reason, including layoffs or terminations.
All parts of the P45 need to be submitted to HMRC. Only Part 1 is sent to HMRC. The employee keeps Part 1A, while Parts 2 and 3 are given to the new employer.
The P45 can be filled out after leaving the job. The P45 must be completed at the time of leaving to ensure accurate tax information is recorded.
Using a P45 guarantees no tax will be owed. While the P45 helps ensure correct tax coding, it does not guarantee that no tax will be owed, especially if there are discrepancies in earnings.
It is not necessary to inform HMRC if you do not want your new employer to see your P45 details. If privacy is a concern, you can contact HMRC to request that your new employer does not receive this information.

Documents used along the form

The P45 form is an essential document used when an employee leaves a job in the UK. It provides important information about the employee's tax and income details, which is crucial for both the employee and their new employer. Alongside the P45, there are several other forms and documents that may be required during this transition. Below is a list of these documents, each described briefly for clarity.

P60: This document summarizes an employee's total pay and deductions for the tax year. It is issued by the employer at the end of the tax year and is important for tax returns.
P11D: Employers use this form to report benefits and expenses provided to employees. It helps determine any additional tax owed on these benefits.
P50: This form is for individuals who have stopped working and want to claim a tax refund. It is used to request a repayment of tax that may have been overpaid.
Motor Vehicle Bill of Sale Form: For those navigating vehicle ownership transfers, the detailed Motor Vehicle Bill of Sale documentation ensures all transactions are legally recognized.
P85: If an employee is leaving the UK to work abroad, this form notifies HMRC and helps determine the tax implications of their departure.
Jobseeker's Allowance (JSA) Claim Form: This form is used to claim unemployment benefits. It may require the P45 to verify the employee's work history and income.
Employment and Support Allowance (ESA) Claim Form: Similar to the JSA form, this is for those who are unable to work due to illness or disability, requiring proof of previous employment.
Tax Return: If the employee is self-employed or has other income sources, they may need to complete a tax return, which can include information from the P45.
Self-Assessment Registration Form: New self-employed individuals must register with HMRC, which can involve submitting this form to ensure compliance with tax obligations.
Student Loan Repayment Form: If the employee has a student loan, this form may be needed to manage repayments based on their income from previous employment.
National Insurance Number Application Form: If the employee is new to the UK workforce, they may need this form to apply for a National Insurance number, which is essential for tax and benefits.

Understanding these documents can help ensure a smooth transition for employees leaving a job. Each form serves a specific purpose and can aid in managing tax responsibilities, benefits, and future employment opportunities. Keeping all relevant paperwork organized is beneficial for both employees and employers during this process.