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Roof Inspection Form

The Roof Inspection Form is a crucial document used to assess the condition of a residential roof. It provides a structured way to record important details such as the inspection date, structure information, and any previous maintenance or repairs. By utilizing this form, homeowners and contractors can ensure that roofs are regularly evaluated, helping to identify potential issues before they escalate.

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Roof Inspection Sample

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

⇓ PDF File

Instructions on Utilizing Roof Inspection

Completing the Roof Inspection form is a crucial step in assessing the condition of a roof. Accurate information will help ensure that any necessary repairs or maintenance can be effectively planned. Follow these steps to fill out the form correctly.

Fill in the Inspection Date: Write the date when the inspection is conducted.
Enter the Inspector's Name: Provide the name of the person conducting the inspection.
Complete Structure Information: Include the Structure ID, its purpose, Job Number, year the roof was applied, and a brief description of the structure.
Specify the Building Type: Indicate whether it is a single-family home, apartments, multi-family, or other types.
List Key Contact Information: Fill in the name of the resident key contact, and if different, the owner or manager's name along with their contact details.
Provide the Structure Address: Include the full address of the structure.
Input Owner/Manager Contact Information: Write down their phone number and email address.
Fill in Roofing Company Contact Information: Include the roofing contractor's company name, address, contact person, city/state/ZIP, phone number, and email.
Detail Previous Maintenance and Repairs: Briefly describe any work done on the membrane and flashing, including dates and who performed the work.
Indicate Date of Last Inspection: Provide the date when the roof was last inspected.
Check Roof Guarantee Status: Indicate if the roof is guaranteed and attach a copy of the guarantee if applicable.
Note Changes in Occupancy: State whether the occupancy or use of the building has changed since the last inspection and provide details if applicable.
Document Changes to the Roof: Indicate if any changes, additions, or new penetrations have been made since the last inspection, and describe them.
Report Leakage: Specify if there has been any leakage, noting the conditions under which it occurred.
Emergency Repairs: Indicate if any emergency repairs were performed and describe the nature of those repairs.
Evaluate Roof Conditions: Use the provided codes (G, F, P) to assess the condition of various roof components, marking them on the roof plan grid.
Photographic Record: If applicable, indicate if photographs or videos were taken during the inspection.

After completing the form, ensure that all sections are filled out accurately. Keep a copy of the form and any photographic evidence as part of the Roof Historical Record for future reference.

Misconceptions

Misconception 1: The Roof Inspection form is only for new roofs.

This is false. The form is essential for both new and existing roofs. It helps track the condition of the roof over time, regardless of its age.

Misconception 2: A roof inspection is only necessary after a storm.

While storms can cause damage, regular inspections are crucial. They help identify potential issues before they become serious problems, ensuring the roof remains in good condition.

Misconception 3: The form is too complicated to fill out.

In reality, the Roof Inspection form is designed to be user-friendly. It includes clear sections that guide the inspector through the process, making it straightforward to complete.

Misconception 4: You only need to inspect the roof itself.

Inspecting the roof is important, but the form also requires checking surrounding structures. This includes walls, drains, and penetrations, all of which can impact the roof's performance.

Misconception 5: You don't need to keep a record of inspections.

Keeping a record is vital. Documentation helps track maintenance history and can be essential for warranty claims or insurance purposes.

Misconception 6: If there are no visible leaks, the roof is in good condition.

Not all roof issues present immediate signs. Problems like hidden mold or structural damage can exist without visible leaks. Regular inspections help catch these issues early.

Misconception 7: The inspection form is optional.

Using the Roof Inspection form is not optional if you want to maintain your roof's integrity. It's a critical tool for documenting the roof's condition and planning necessary repairs.

Documents used along the form

In addition to the Roof Inspection form, several other documents are commonly used to ensure a thorough assessment and maintenance of roofing systems. These documents provide essential information regarding the roof's condition, maintenance history, and any necessary actions to be taken. Below is a list of these documents.

Maintenance Log: This document records all maintenance and repair activities performed on the roof. It includes dates, descriptions of work done, and the names of contractors involved. Keeping an updated log helps track the roof's history and informs future inspections.
Warranty Documentation: This document outlines the terms and conditions of any warranties associated with the roofing materials or installation. It is crucial for understanding coverage and ensuring that any claims can be made if issues arise.
Previous Inspection Reports: These reports detail findings from prior roof inspections. They provide context for current conditions and highlight any recurring issues that may need attention.
New York DTF 84 Form: Essential for businesses seeking sales tax certification as a Qualified Empire Zone Enterprise (QEZE). For more information, visit nypdfforms.com/new-york-dtf-84-form.
Repair Estimates: This document provides cost estimates for any proposed repairs or maintenance work. It helps property owners budget for necessary actions and assess the financial implications of roof upkeep.

Utilizing these documents in conjunction with the Roof Inspection form can lead to better-informed decisions regarding roofing maintenance and repairs. Keeping accurate records ensures that property owners can effectively manage their roofing systems over time.