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Verification Rental Sample

VERIFICATION OF RENTAL HISTORY

TO: ____________________________________________________________________________

We are requesting verification of rental history for the individual named below, who states they are a present or former tenant.

Please complete the information

 

I HEREBY AUTHORIZE YOU TO RELEASE INFORMATION

 

 

 

and fax to ________________________.

 

REGARDING MY TENANCY TO THE INQUIRING LANDLORD.

Thank you for your cooperation.

 

 

 

Cordially,

 

_________________________

______________

 

 

TENANT SIGNATURE

DATE

 

 

 

 

 

 

 

 

 

 

 

 

Rental history of __________________________________________________________________

Date moved in _____________ Moved out ____________ Monthly rent $_____________

Was rent paid on time? _______ Number of times late? __________

What was included in rent? ________________________________________

Number of persons in family? ______ Did they follow the rules? ______

Complaints by others (explain)? _______________________________________________________

Care of rental unit: _________________________________________________________________

Any damage? __________________________________________ Any pets? _________________

Overall rating as a tenant (good, fair, poor, explain) ________________________________________

________________________________________________________________________________

Would you rent to them again? _______________________________________________________

Did they give notice to move? _______ If former tenant, did you return full security deposit? _______

If not, why? ______________________________________________________________________

Person providing information: ________________________________________________________

Title: ______________________________________ Phone: _______________________________

⇓ PDF File

Instructions on Utilizing Verification Rental

After completing the Verification Rental form, the next step is to submit it to the appropriate landlord or property manager. Ensure that all required information is accurately filled out to facilitate a smooth verification process.

  1. Begin by entering the name of the landlord or property manager at the top of the form.
  2. Fill in the tenant's name who is requesting the verification.
  3. Provide the date the tenant moved in and the date they moved out.
  4. Indicate the monthly rent amount.
  5. Answer whether the rent was paid on time and how many times it was late.
  6. Detail what was included in the rent.
  7. State the number of persons in the tenant's family.
  8. Note if the tenant followed the rules of the rental agreement.
  9. List any complaints made by others regarding the tenant, if applicable.
  10. Describe the care of the rental unit.
  11. Indicate if there was any damage to the unit.
  12. Specify whether the tenant had any pets.
  13. Provide an overall rating of the tenant (good, fair, poor) and explain your reasoning.
  14. State whether you would rent to the tenant again.
  15. Indicate if the tenant gave proper notice to move out.
  16. If the tenant is a former tenant, confirm if the full security deposit was returned and explain if it was not.
  17. Fill in the name of the person providing this information.
  18. Include the title of the person providing the information.
  19. Finally, provide a contact phone number for any follow-up questions.

Misconceptions

Misconceptions about the Verification Rental form can lead to confusion. Here are seven common myths clarified:

  • It is only for current tenants. The form can also be used for former tenants. It helps verify their rental history regardless of their current status.
  • Only landlords can fill it out. While landlords typically complete the form, property managers or authorized representatives can also provide the necessary information.
  • It guarantees approval for a new rental. Completing the form does not ensure that the tenant will be approved for a new rental. It simply provides a history for the landlord to consider.
  • All rental history is positive. The form allows for a range of feedback, including negative aspects. This helps create a complete picture of the tenant's behavior.
  • It requires extensive personal information. The form focuses on rental history and does not ask for unnecessary personal details. It is straightforward and to the point.
  • It is not legally binding. While the form is not a contract, the information provided is expected to be accurate and truthful. Misrepresentation can have legal consequences.
  • Completion is optional. While the form requests information, providing accurate details is important for a fair assessment of the tenant's history.

Understanding these misconceptions can help tenants and landlords navigate the rental process more effectively.

Documents used along the form

The Verification of Rental form is often accompanied by several other important documents that help provide a complete picture of a tenant's rental history and financial responsibility. Below are six commonly used forms and documents that may be requested alongside the Verification of Rental form.

  • Rental Application: This document collects personal and financial information from the prospective tenant. It includes details such as employment history, income, and references, allowing landlords to assess the applicant's suitability.
  • Durable Power of Attorney Form: A crucial document that allows decisions to be made on behalf of another person, particularly concerning financial and healthcare matters, ensuring that their wishes are honored, as detailed in All Washington Forms.
  • Credit Report: A credit report provides a detailed account of the applicant's credit history. It includes credit scores, outstanding debts, and payment history, helping landlords evaluate the financial reliability of the tenant.
  • Income Verification: This document confirms the tenant's income through pay stubs, tax returns, or bank statements. It ensures that the tenant has the financial means to afford the rent.
  • Previous Landlord Reference: This is a letter or form completed by a former landlord that provides insights into the tenant's behavior, payment history, and overall experience as a tenant.
  • Security Deposit Receipt: This receipt confirms the amount paid as a security deposit. It is important for both parties to understand the terms related to the deposit, including conditions for its return.
  • Lease Agreement: The lease agreement outlines the terms of the rental arrangement, including duration, rent amount, and responsibilities of both the landlord and tenant. It serves as a legal reference for the rental relationship.

Each of these documents plays a critical role in the tenant screening process. They provide essential information that helps landlords make informed decisions about potential tenants. Ensure all documents are completed accurately and submitted promptly to facilitate a smooth rental application process.